Stop drowning in emails. sorted.rescued.
Reclaim your time.
Transform your email experience with intelligent automation that works seamlessly within Microsoft 365. Inbox Hero's AI enhances Outlook's built-in Focus and Other folders with superior categorization, giving you the organized productivity you deserve while maintaining your familiar workflow.
Smart Email Management That Actually Works
Experience the power of AI-driven email organization that transforms your inbox into a productivity powerhouse
AI-Powered Organization
Advanced AI automatically categorizes your emails with intelligent precision, learning from your patterns
Lightning Fast Setup
Get started in under 2 minutes with our seamless Microsoft 365 integration
Enterprise Security
Bank-grade security with full compliance and data protection built-in
Time Multiplication
Reclaim hours of your day with intelligent email automation and smart routing
Never Miss Important Messages
Priority detection ensures critical emails always get your attention when needed
Continuous Improvement
AI learns and adapts to your communication patterns, getting smarter over time
What Our Users Are Achieving
Join thousands of professionals who have transformed their email experience with intelligent automation. Your inbox can work as hard as you do.
✨ Ready to transform your email experience?
Experience the peace of mind that comes with an intelligently organized inbox where every email has its place and every priority is crystal clear.
Native Outlook Integration, Powered by the Cloud
All features work directly in your Outlook interface with full cloud functionality – no additional apps or installations required
Enhanced Focus Mode
Supercharge Outlook's built-in Focus and Other folders with dramatically improved AI categorization that accurately identifies what needs your attention vs. what can wait.
Smart Auto-Archiving
Automatically archive processed emails directly in Outlook, using Inbox Hero Rules, or the Outlook Add-in, keeping your inbox clean.
AI Category Assignment
AI-powered categorization happens natively in Outlook with cloud-based processing for instant, intelligent organization.
Intelligent Email Rules
Create priority-based automation rules that move emails based on AI categories, status conditions, and read state with conversation-level processing.
Outlook Status Tracking
Track email status and progress directly in Outlook – all controls work natively without leaving your inbox. Monitor email lifecycle and completion status.
Cloud-Native Architecture
Fully cloud-based solution that works entirely within Outlook – no desktop software, browser tabs, or additional applications required.
Your Inbox Becomes Crystal Clear
Remember that feeling when you finally organized your messy closet? That's what happens to your inbox. Every email gets a purpose, every conversation has a clear status, and suddenly you can see exactly what needs your attention.
The moment you connect Inbox Hero, your chaotic inbox transforms into an organized productivity center. Watch your emails automatically sort themselves into meaningful categories.
Like having a super-smart assistant who instantly knows where everything belongs
Showing 8 of our most popular categories - we have many more available, and additional categories can be requested for your unique business needs.
Human-written emails related to sales opportunities and communications
Support cases, technical support topics, and customer service requests
Financial communications, contracts, banking, and payment notifications
Actual receipts, bills, invoices, and refund communications
Large projects and significant work items requiring coordination
CI/CD, build pipelines, system notifications, and infrastructure alerts
Security concerns, breach notifications, and authentication issues
Internal communications within your organization
Never Wonder "What's Next?" Again
Every email conversation gets a clear status so you always know exactly what needs your attention
Status: ToDo
Clear task assignments requiring effort and time
Status: Reply
Inbound emails requiring a response or confirmation
Status: Review
Documents or alerts requiring review without much effort
Status: Urgent
Time-sensitive issues requiring immediate attention
Status: Pending
Waiting for action from others after completing your part
Status: Completed
Entire conversation objective achieved and confirmed
Enhanced Focus Mode
Leverage Outlook's built-in Focus and Other folders with dramatically improved AI categorization that accurately determines what needs your attention.
95% more accurate than default Outlook
From Chaos to Clarity in Minutes
Every email automatically gets both a meaningful category and a clear status. No more hunting through endless threads or wondering what needs your attention. Your inbox becomes a perfectly organized command center that actually works with how you think.
Turn Clarity Into Automatic Action
With every email automatically categorized and status-tracked, you now have the foundation for intelligent automation. Create smart rules that work with these categories and statuses to handle repetitive tasks while you focus on important work.
💡 Works with your existing Outlook setup. Create intelligent rules that automatically organize your emails based on AI categories and status. For example: "Move all completed sales emails to Archive\Sales" or "Archive finance emails without status after they're read."
Priority-Based Processing
Rules are processed in priority order, ensuring the most important actions happen first
Category-Based Triggers
Automatically trigger actions based on AI-assigned categories or specific status labels
Smart Folder Management
Move entire email conversations to designated folders based on your custom conditions
Conditional Processing
Set rules to trigger always, only when read, or based on specific status conditions. Yes, we can move emails after you've read them.
You're in Complete Control
Your email assistant is powerful, but you're always the boss. Create intelligent rules based on categories and status conditions, with flexible triggers like 'when read,' 'always,' or 'specific status only.'
🎯 Drag and drop to prioritize. Easily reorder rules by priority, toggle them on/off instantly, and manage your entire automation setup from one clean interface.
Email Rules
Rules are processed in priority order. Drag and drop to reorder.
Sales Inquiries
ActiveFinance Reports
ActiveMarketing Emails
InactiveSmart Processing
- Category-based condition matching (# Sales, # Finance, etc.)
- Status-driven automation (Pending, Reply, Completed)
- Priority-based processing ensures rule execution order
- Conversation-level email movement and organization
User-Friendly Interface
- Drag-and-drop rule prioritization
- One-click rule activation/deactivation
- Intuitive rule creation wizard
- Import/export rules in JSON format
Enterprise Admin Control
Powerful administrative tools for IT teams and managers to efficiently deploy, manage, and monitor Inbox Hero across your organization.
User Impersonation
Seamlessly manage email rules for any user in your organization. Perfect for support and onboarding.
- • Switch between user contexts
- • Secure admin-only access
- • Real-time rule management
Bulk Rule Deployment
Import and export email rules to entire groups or individual users with a few clicks.
- • Group-based rule distribution
- • JSON import/export format
- • Selective rule deployment
Subscription Management
Centralized billing and subscription control with detailed usage tracking and reporting.
- • Tenant-wide billing overview
- • Usage-based insights
- • Automated renewals
Advanced User Management
Group-Based Administration
Manage users through Azure AD groups with automatic synchronization
Tenant Isolation
Complete data separation between organizations and departments
Role-Based Access
Granular permissions for different administrative levels
The Magic Happens Behind the Scenes
Ever wonder what happens when an email arrives? Watch as each message goes through a lightning-fast journey that turns chaos into perfect organization. It's like having a super-efficient assistant working 24/7.
⚡ This entire process happens in real-time and works automatically for every single email. You just see the beautiful results.
Email Arrives
New email lands in your Outlook inbox
AI Categorization
AI analyzes content and assigns categories and status
Rule Processing
Rules are checked in priority order for matches
Automatic Action
Email conversation moved to target folder
Organized Inbox
Your inbox stays clean and organized automatically
Email Arrives
New email lands in your Outlook inbox
AI Categorization
AI analyzes content and assigns categories and status
Rule Processing
Rules are checked in priority order for matches
Automatic Action
Email conversation moved to target folder
Organized Inbox
Your inbox stays clean and organized automatically
Fully Automated Email Management
Once set up, your email rules work continuously in the background, processing every email according to your preferences. No manual intervention required.
"But Wait... Is My Email Data Safe?"
We know you're thinking this. Every smart professional does. That's why we built Inbox Hero with enterprise-grade security that makes IT directors happy and gets compliance approval without the usual headaches.
🛡️ Your data never leaves your region • Nothing stored on our servers • GDPR & HIPAA compliant
Geographic Isolated Zones
Your email is processed exclusively within your designated geographic zone. Inbox Hero operates in a fully isolated environment with no inbound connections, eliminating external threats.
Process & Drop
We 'process and drop' email – data is not stored on our servers, and your data is never used to train AI models. Your information remains completely private.
GDPR & HIPAA Compliant
Built on Microsoft Azure with comprehensive measures ensuring full compliance with both HIPAA and GDPR standards, maintaining the highest level of data protection.
Data Compliance & Security
At Inbox Hero, we are committed to maintaining the highest standards of privacy and data protection. Built on Microsoft Azure with a security-first mindset, we have implemented comprehensive measures to ensure full compliance with HIPAA and GDPR standards.
Real Transformation Stories
These People Got Their Lives Back
Real professionals. Real struggles. Real transformations. These aren't just customers—they're people who were exactly where you are now.
✨ READY TO TRANSFORM YOUR EMAIL EXPERIENCE?
Your Email Rescue Starts Today
Join thousands of professionals who've discovered the peace of mind that comes with an organized, AI-powered inbox. The average professional wastes 2-3 hours daily on email management—reclaim that time for meaningful work.
✅ 14-DAY TRIAL • READY IN MINUTES • NO CREDITCARD REQUIRED
US Zone
monthly subscription - Zone US
$25/month
- 14-Day Free Trial
- Hero Email Rules
- Category Assignment
- Status Tracking
- Smart Auto-Archiving
- Microsoft 365 Integration
- Secure by default: SSO Enabled
- Admin panel for tenant config
- Automatic user-onboarding
EU Zone
monthly subscription - Zone EU
€20/month
- 14-Day Free Trial
- Hero Email Rules
- Category Assignment
- Status Tracking
- Smart Auto-Archiving
- Microsoft 365 Integration
- Secure by default: SSO Enabled
- Admin panel for tenant config
- Automatic user-onboarding
⚡ SEE THE DIFFERENCE
Inbox Hero vs. Fyxer
Not all AI inbox tools are created equal. See why thousands of professionals choose Inbox Hero for their Microsoft 365 email management.
AI Email Categorization
Smart AI Email Categories
25+ intelligent categories (Sales, Support, Finance, Security, etc.)
Context-Aware Categorization
Analyzes full email thread for better context
Email Status & Task Management
Email Status Tracking
Track emails as ToDo, Pending, Review, Reply, Urgent, Completed
Automation & Rules
Intelligent Email Rules
Auto-move emails based on AI categories, status, read condition, and sender/receiver filters
Smart Auto-Archiving
Automatically archive processed emails with the Outlook add-in
Enhanced Focus Mode
Leverage Outlook's built-in Focus and Other folders with dramatically improved AI categorization that accurately determines what needs your attention
Microsoft 365 Integration
Microsoft 365 SSO
Single Sign-On with Microsoft 365 - Secure by default
Archive on Demand Outlook Add-in
Archive emails directly from Outlook interface
Automatic User Onboarding
Seamless user setup through Azure AD group assignments
Enterprise Control
User Impersonation
Seamlessly manage email rules for any user in your organization
Bulk Rule Deployment
Import and export email rules to entire groups or individual users
Group-Based Administration
Manage users through Azure AD groups with automatic synchronization
Ready to Experience the Inbox Hero Advantage?
Join thousands of professionals who've transformed their email workflow with our advanced AI-powered features.
Frequently Asked Questions
Everything you need to know about Inbox Hero
Focus Mode & Email Rules
General Questions
Need More Help?
Can't find the answer you're looking for? Our support team is here to help.
Contact Support