AI-Powered Email Management

Stop drowning in emails. sorted.rescued. Reclaim your time.

AI-powered email organization that works seamlessly within Microsoft 365. Enhanced Focus folders with superior categorization that actually understands your workflow.

Works in Outlook
2-minute setup
GPT-4o
Inbox Hero Dashboard Preview

Smart Email Management That Actually Works

Experience the power of AI-driven email organization that transforms your inbox into a productivity powerhouse

Smart categorization

Enhanced Focus Mode

Supercharge Outlook's built-in Focus and Other folders with dramatically improved AI categorization.

Zero manual sorting

AI Category Assignment

Advanced AI automatically categorizes your emails with intelligent precision, learning from your patterns.

Ready instantly

Lightning Fast Setup

Get started in under 2 minutes with our seamless Microsoft 365 integration.

Always organized

Smart Auto-Archiving

Automatically archive processed emails using intelligent rules, keeping your inbox perfectly clean.

Complete automation

Intelligent Email Rules

Create priority-based automation rules that move emails based on AI categories and status conditions.

Stay on priorities

Never Miss Important Messages

Priority detection ensures critical emails always get your attention when needed.

What Our Users Are Achieving

5+ hours
Saved per week
99.2%
Accuracy rate
Zero
Missed important emails

Join thousands of professionals who have transformed their email experience. Your inbox can work as hard as you do.

✨ Works natively in Outlook • No installations required • 100% cloud-based

Experience the peace of mind that comes with an intelligently organized inbox.

✨ The Magic Moment ✨

Your Inbox Becomes Crystal Clear

Watch as every email automatically transforms from chaos into organized, actionable intelligence.

😤

Before: Email Chaos

Everything looks the same, no clear priorities

Re: Q4 Budget Review

[email protected]

❓ Unknown priority

Invoice #12345 - Overdue

[email protected]

❓ What type?

Customer Support Request

[email protected]

❓ Action needed?

Security Alert: Suspicious Login

[email protected]

❓ Priority?

😵 Complete Email Chaos!

❌ No categories❌ No priorities❌ No clarity

✨ AI Magic Transformation ✨

Instant categorization & status assignment

😌

After: Crystal Clear Organization

Every email has meaning, priority, and clear next steps

Re: Q4 Budget Review

[email protected]

# FinanceStatus: Reply

Invoice #12345 - Overdue

[email protected]

# InvoicesStatus: Urgent

Customer Support Request

[email protected]

# SupportStatus: ToDo

Security Alert: Suspicious Login

[email protected]

# SecurityStatus: Urgent

🎯 Perfect Email Organization!

✅ Smart categories✅ Clear priorities✅ Instant clarity

Smart Categories in Action

# Sales

Human-written sales opportunities

# Support

Support cases and technical requests

# Finance

Banking and payment communications

# Invoices

Bills, receipts, and actual invoices

# Hosting

Cloud platforms and infrastructure

# Projects

Large projects and work coordination

# Alerts

CI/CD, builds, and system notifications

# Security

Security threats and vulnerabilities

Showing 8 of 25+ categories available

# Meeting# Reports# Marketing# Newsletters# Orders# Internal+ Travel, HR, Legal, Office, Recruitment, Socials...

Clear Status Tracking

Status: ToDo

Task assignments requiring effort

Status: Reply

Emails requiring a response

Status: Review

Documents requiring review

Status: Urgent

Time-sensitive issues

Status: Pending

Waiting for others

Status: Completed

Conversation objectives achieved

Enhanced Focus Mode

⭐ Most Popular Feature

Supercharge Outlook's built-in Focus and Other folders with dramatically improved AI categorization.

Works with native Outlook
95% more accurate
No learning curve
Instant setup
📧 Outlook Focused Inbox
✨ Focused
Actionable emails
AI Enhanced
12 emails
📂 Other
Everything else
AI Enhanced
8 emails
🤖 AI-Powered Classification
95% more accurate than default Outlook

Turn Clarity Into Automatic Action

With every email automatically categorized and status-tracked, create intelligent rules that handle repetitive tasks while you focus on important work.

💡 Works with your existing Outlook setup. Create intelligent rules that automatically organize emails based on AI categories and status.

How It Works Behind the Scenes

1

Email Arrives

New email lands in your Outlook inbox

2

AI Categorization

AI analyzes content and assigns categories and status

3

Rule Processing

Rules are checked in priority order for matches

4

Automatic Action

Email conversation moved to target folder

Complete Control Over Your Rules

Email Rules

Rules are processed in priority order

#1
Sales Inquiries
Active
Category
# Sales
Status
Status: Pending
Condition
When Read
Target Folder:
Sales/Inquiries
#2
Finance Reports
Active
Category
# Finance
Status
any
Condition
Always
Target Folder:
Finance/Reports
#3
Completed Projects
Active
Category
# Projects
Status
Status: Completed
Condition
Specific Status Only
Target Folder:
Archive/Projects

Smart Processing

  • Category-based condition matching (# Sales, # Finance, etc.)
  • Status-driven automation (Pending, Reply, Completed)
  • Priority-based processing ensures rule execution order

User-Friendly Interface

  • Drag-and-drop rule prioritization
  • One-click rule activation/deactivation
  • Intuitive rule creation wizard

Fully Automated Email Management

Once set up, your email rules work continuously in the background, processing every email according to your preferences.

Runs 24/7 in the cloud
Priority-based rule execution
Conversation-level processing

"But Wait... Is My Email Data Safe?"

Every smart professional asks this. That's why we built Inbox Hero with enterprise-grade security that makes IT directors happy and gets compliance approval without headaches.

🛡️ Your data never leaves your regionNothing stored on our serversGDPR & HIPAA compliant

Geographic Isolation

Email processed exclusively within your geographic zone. Fully isolated environment with no inbound connections.

Process & Drop

Data is not stored on our servers. Your information is never used to train AI models. Completely private.

GDPR & HIPAA Compliant

Built on Microsoft Azure with comprehensive measures ensuring full compliance with both HIPAA and GDPR standards.

Real Transformation Stories

These People Got Their Lives Back

Real professionals. Real struggles. Real transformations. These aren't just customers—they're people who were exactly where you are now.

📈 3 hours saved daily

I used to work until 8pm every night, drowning in emails. Now I leave at 5pm sharp with everything handled. Inbox Hero didn't just organize my emails—it gave me my evenings back with my family.

James Anderson
James Anderson
Operations Manager
📈 98% client satisfaction

Our client satisfaction scores were dropping because I couldn't respond fast enough to escalations. Now I catch and resolve issues before they become problems. My clients actually compliment our responsiveness.

Kavya Sharma
Kavya Sharma
Head of Client Services
📈 5x faster responses

My boss used to complain I was always behind on emails. Now she asks me how I respond so fast to everything. I went from being the bottleneck to being the most responsive person on the team.

Sarah Bennett
Sarah Bennett
Director of Marketing
📈 Stress eliminated

I was having panic attacks every morning just thinking about opening my email. Inbox Hero turned that daily nightmare into 10 minutes of calm, organized processing. It saved my mental health.

Michael Roberts
Michael Roberts
Senior Project Manager
📈 40% revenue increase

As CEO, email chaos was killing my ability to focus on strategy. Inbox Hero's AI handles the noise so I can focus on growing the company. We closed 40% more deals this quarter.

Rachel Torres
Rachel Torres
CEO & Founder
📈 95% time saved on email admin

Our IT team was spending hours managing email tools. Inbox Hero works seamlessly with our existing Office 365—zero setup, zero maintenance, just results.

David Park
David Park
IT Director
📈 Zero missed opportunities

Inbox Hero's priority detection has been a game-changer for closing deals. I now spot urgent client requests immediately and respond while the opportunity is hot. My team consistently hits our quarterly targets.

Lisa Rodriguez
Lisa Rodriguez
VP of Sales
📈 Weekends reclaimed

I was working every weekend just to stay on top of financial reports and client emails. Now I actually have time for my hobbies and friends again. My whole work-life balance has transformed.

Thomas Wilson
Thomas Wilson
Financial Analyst
📈 1,500 hours saved company-wide

Compliance approved it in 24 hours—fastest approval ever. We're saving 3 hours per employee per week across our 500-person company. The ROI is incredible.

Amanda Foster
Amanda Foster
Legal Counsel
📈 3 hours saved daily

I used to work until 8pm every night, drowning in emails. Now I leave at 5pm sharp with everything handled. Inbox Hero didn't just organize my emails—it gave me my evenings back with my family.

James Anderson
James Anderson
Operations Manager
📈 98% client satisfaction

Our client satisfaction scores were dropping because I couldn't respond fast enough to escalations. Now I catch and resolve issues before they become problems. My clients actually compliment our responsiveness.

Kavya Sharma
Kavya Sharma
Head of Client Services
📈 5x faster responses

My boss used to complain I was always behind on emails. Now she asks me how I respond so fast to everything. I went from being the bottleneck to being the most responsive person on the team.

Sarah Bennett
Sarah Bennett
Director of Marketing
📈 Stress eliminated

I was having panic attacks every morning just thinking about opening my email. Inbox Hero turned that daily nightmare into 10 minutes of calm, organized processing. It saved my mental health.

Michael Roberts
Michael Roberts
Senior Project Manager
📈 40% revenue increase

As CEO, email chaos was killing my ability to focus on strategy. Inbox Hero's AI handles the noise so I can focus on growing the company. We closed 40% more deals this quarter.

Rachel Torres
Rachel Torres
CEO & Founder
📈 95% time saved on email admin

Our IT team was spending hours managing email tools. Inbox Hero works seamlessly with our existing Office 365—zero setup, zero maintenance, just results.

David Park
David Park
IT Director
📈 Zero missed opportunities

Inbox Hero's priority detection has been a game-changer for closing deals. I now spot urgent client requests immediately and respond while the opportunity is hot. My team consistently hits our quarterly targets.

Lisa Rodriguez
Lisa Rodriguez
VP of Sales
📈 Weekends reclaimed

I was working every weekend just to stay on top of financial reports and client emails. Now I actually have time for my hobbies and friends again. My whole work-life balance has transformed.

Thomas Wilson
Thomas Wilson
Financial Analyst
📈 1,500 hours saved company-wide

Compliance approved it in 24 hours—fastest approval ever. We're saving 3 hours per employee per week across our 500-person company. The ROI is incredible.

Amanda Foster
Amanda Foster
Legal Counsel

✨ READY TO TRANSFORM YOUR EMAIL EXPERIENCE?

Your Email Rescue Starts Today

Join thousands of professionals who've discovered the peace of mind that comes with an organized, AI-powered inbox. The average professional wastes 2-3 hours daily on email management—reclaim that time for meaningful work.

10,000+
Professionals transformed
92%
Average time savings
14 days
Free trial period

14-DAY TRIALREADY IN MINUTESNO CREDITCARD REQUIRED

US Zone

monthly subscription - Zone US

$25/month

  • 14-Day Free Trial
  • Hero Email Rules
  • Category Assignment
  • Status Tracking
  • Smart Auto-Archiving
  • Microsoft 365 Integration
  • Secure by default: SSO Enabled
  • Admin panel for tenant config
  • Automatic user-onboarding
Start Free Trial

EU Zone

monthly subscription - Zone EU

€20/month

  • 14-Day Free Trial
  • Hero Email Rules
  • Category Assignment
  • Status Tracking
  • Smart Auto-Archiving
  • Microsoft 365 Integration
  • Secure by default: SSO Enabled
  • Admin panel for tenant config
  • Automatic user-onboarding
Start Free Trial

⚡ SEE THE DIFFERENCE

Inbox Hero vs. Fyxer

Not all AI inbox tools are created equal. See why thousands of professionals choose Inbox Hero for their Microsoft 365 email management.

Inbox Hero
Fyxer

AI Email Categorization

Smart AI Email Categories

25+ intelligent categories (Sales, Support, Finance, Security, etc.)

Context-Aware Categorization

Analyzes full email thread for better context

Email Status & Task Management

Email Status Tracking

Track emails as ToDo, Pending, Review, Reply, Urgent, Completed

Automation & Rules

Intelligent Email Rules

Auto-move emails based on AI categories, status, read condition, and sender/receiver filters

Smart Auto-Archiving

Automatically archive processed emails with the Outlook add-in

Enhanced Focus Mode

Leverage Outlook's built-in Focus and Other folders with dramatically improved AI categorization that accurately determines what needs your attention

Microsoft 365 Integration

Microsoft 365 SSO

Single Sign-On with Microsoft 365 - Secure by default

Archive on Demand Outlook Add-in

Archive emails directly from Outlook interface

Automatic User Onboarding

Seamless user setup through Azure AD group assignments

Enterprise Control

User Impersonation

Seamlessly manage email rules for any user in your organization

Bulk Rule Deployment

Import and export email rules to entire groups or individual users

Group-Based Administration

Manage users through Azure AD groups with automatic synchronization

Ready to Experience the Inbox Hero Advantage?

Join thousands of professionals who've transformed their email workflow with our advanced AI-powered features.

Start Free Trial
✅ 14-day trial • No credit card required • Ready in minutes

Frequently Asked Questions

Everything you need to know about Inbox Hero

Focus Mode & Email Rules

General Questions

Need More Help?

Can't find the answer you're looking for? Our support team is here to help.

Contact Support