Stop drowning in emails. sorted.rescued.
Reclaim your time.
You're losing 10+ hours every week to email chaos. While competitors chase promotions and close deals, you're buried in your inbox. Inbox Hero's AI rescues you – enhancing Outlook's built-in Focus and Other folders with superior AI categorization, transforming email chaos into organized productivity that works seamlessly in your existing setup.
Does This Sound Like Your Daily Reality?
You're not alone. Millions of professionals are drowning in email chaos every single day.
📧 The average professional receives 121 emails per day and spends 28% of their workweek managing email
2+ Hours Daily Lost
Scrolling, searching, and sorting through endless emails instead of doing meaningful work
Missing Critical Messages
Important emails buried under newsletters, notifications, and spam
Delayed Responses
Clients and colleagues frustrated by slow email responses affecting relationships
Can't Find Anything
Wasting time hunting for that one email you know exists somewhere
Overwhelming Anxiety
The constant ping of new emails creating stress and disrupting focus
Productivity Plummets
Email chaos destroying your ability to focus on high-value work
How Much Is Email Chaos Costing You?
But what if there was a way to reclaim your time, reduce stress, and never miss an important email again? What if your inbox could actually work FOR you instead of against you?
✨ There is a way. And it starts the moment you connect Inbox Hero.
Watch your chaotic inbox transform into a crystal-clear productivity center where every email finds its perfect home and every conversation has a clear purpose.
Your Inbox Becomes Crystal Clear
Remember that feeling when you finally organized your messy closet? That's what happens to your inbox. Every email gets a purpose, every conversation has a clear status, and suddenly you can see exactly what needs your attention.
✨ The moment you connect Inbox Hero, your chaotic inbox transforms into an organized productivity center. Watch your emails automatically sort themselves into meaningful categories.
Like having a super-smart assistant who instantly knows where everything belongs
These are our most popular categories, but we can add custom ones for your unique business needs.
Human-written emails related to sales opportunities and communications
Support cases, technical support topics, and customer service requests
Financial communications, contracts, banking, and payment notifications
Actual receipts, bills, invoices, and refund communications
Large projects and significant work items requiring coordination
CI/CD, build pipelines, system notifications, and infrastructure alerts
Security concerns, breach notifications, and authentication issues
Internal communications within your organization
Never Wonder "What's Next?" Again
Every email conversation gets a clear status so you always know exactly what needs your attention
Status: ToDo
Clear task assignments requiring effort and time
Status: Reply
Inbound emails requiring a response or confirmation
Status: Review
Documents or alerts requiring review without much effort
Status: Urgent
Time-sensitive issues requiring immediate attention
Status: Pending
Waiting for action from others after completing your part
Status: Completed
Entire conversation objective achieved and confirmed
Your Personal Email Assistant
Imagine having a super-smart assistant who knows exactly how you like things organized. From enhancing Outlook's Focus inbox with superior AI categorization to creating custom rules, Inbox Hero handles repetitive tasks while you focus on important work.
💡 Works with your existing Outlook setup. We enhance Outlook's built-in Focus and Other folders with smarter AI, plus you can create custom rules like "Move all completed sales emails to the Archive" for even more control.
Enhanced Focus Mode
Leverage Outlook's built-in Focus and Other folders with dramatically improved AI categorization that accurately determines what needs your attention
Priority-Based Processing
Rules are processed in priority order, ensuring the most important actions happen first
Category-Based Triggers
Automatically trigger actions based on AI-assigned categories or specific status labels
Smart Folder Management
Move entire email conversations to designated folders based on your custom conditions
Conditional Processing
Set rules to trigger always, only when read, or based on specific status conditions. Yes, we can move emails after you've read them.
You're in Complete Control
Your email assistant is powerful, but you're always the boss. Create precise rules with subject and sender pattern matching, manage priorities, and automate your inbox with surgical precision.
🎯 Precision targeting. Filter emails by subject patterns, sender addresses, categories, and status. Use wildcards like *Project X* or *@company.com for flexible matching.
Email Rules
Rules are processed in priority order. Drag and drop to reorder, or use the arrow buttons.
Sales Inquiries
# Sales
Status: Pending
When Read
Sales/Inquiries
Finance Reports
# Finance
any
Always
Finance/Reports
Marketing Emails
# Marketing
no status
Specific Status Only
Archive/Marketing
Advanced Rule Logic
- Priority-based processing ensures rule execution order
- Subject and sender pattern matching with wildcards
- Category and status-based condition matching
- Conversation-level email movement
- Automatic folder creation and organization
User-Friendly Interface
- Drag-and-drop rule prioritization
- One-click rule activation/deactivation
- Intuitive rule creation wizard
- Import/export rules in JSON format
Admin Features
- User impersonation for support and management
- Bulk rule import/export to groups and users
- Comprehensive user and tenant analytics
- Centralized subscription and billing management
Enterprise Admin Control
Powerful administrative tools for IT teams and managers to efficiently deploy, manage, and monitor Inbox Hero across your organization.
User Impersonation
Seamlessly manage email rules for any user in your organization. Perfect for support and onboarding.
- • Switch between user contexts
- • Secure admin-only access
- • Real-time rule management
Bulk Rule Deployment
Import and export email rules to entire groups or individual users with a few clicks.
- • Group-based rule distribution
- • JSON import/export format
- • Selective rule deployment
Subscription Management
Centralized billing and subscription control with detailed usage tracking and reporting.
- • Tenant-wide billing overview
- • Usage-based insights
- • Automated renewals
Advanced User Management
Group-Based Administration
Manage users through Azure AD groups with automatic synchronization
Tenant Isolation
Complete data separation between organizations and departments
Role-Based Access
Granular permissions for different administrative levels
The Magic Happens Behind the Scenes
Ever wonder what happens when an email arrives? Watch as each message goes through a lightning-fast journey that turns chaos into perfect organization. It's like having a super-efficient assistant working 24/7.
⚡ This entire process happens in real-time and works automatically for every single email. You just see the beautiful results.
Email Arrives
New email lands in your Outlook inbox
AI Categorization
AI analyzes content and assigns categories and status
Rule Processing
Rules are checked in priority order for matches
Automatic Action
Email conversation moved to target folder
Organized Inbox
Your inbox stays clean and organized automatically
Email Arrives
New email lands in your Outlook inbox
AI Categorization
AI analyzes content and assigns categories and status
Rule Processing
Rules are checked in priority order for matches
Automatic Action
Email conversation moved to target folder
Organized Inbox
Your inbox stays clean and organized automatically
Fully Automated Email Management
Once set up, your email rules work continuously in the background, processing every email according to your preferences. No manual intervention required.
"But Wait... Is My Email Data Safe?"
We know you're thinking this. Every smart professional does. That's why we built Inbox Hero with enterprise-grade security that makes IT directors happy and gets compliance approval without the usual headaches.
🛡️ Your data never leaves your region • Nothing stored on our servers • GDPR & HIPAA compliant
Geographic Isolated Zones
Your email is processed exclusively within your designated geographic zone. Inbox Hero operates in a fully isolated environment with no inbound connections, eliminating external threats.
Process & Drop
We 'process and drop' email – data is not stored on our servers, and your data is never used to train AI models. Your information remains completely private.
GDPR & HIPAA Compliant
Built on Microsoft Azure with comprehensive measures ensuring full compliance with both HIPAA and GDPR standards, maintaining the highest level of data protection.
Data Compliance & Security
At Inbox Hero, we are committed to maintaining the highest standards of privacy and data protection. Built on Microsoft Azure with a security-first mindset, we have implemented comprehensive measures to ensure full compliance with HIPAA and GDPR standards.
Real Transformation Stories
These People Got Their Lives Back
Real professionals. Real struggles. Real transformations. These aren't just customers—they're people who were exactly where you are now.
✨ READY TO TRANSFORM YOUR EMAIL EXPERIENCE?
Your Email Rescue Starts Today
Join thousands of professionals who've discovered the peace of mind that comes with an organized, AI-powered inbox. The average professional wastes 2-3 hours daily on email management—reclaim that time for meaningful work.
✅ 14-DAY TRIAL • READY IN MINUTES • NO CREDITCARD REQUIRED
US Zone
monthly subscription - Zone US
$25/month
- 14-Day Free Trial
- Hero Email Rules
- Category Assignment
- Status Tracking
- Smart Auto-Archiving
- Microsoft 365 Integration
- Secure by default: SSO Enabled
- Admin panel for tenant config
- Automatic user-onboarding
EU Zone
monthly subscription - Zone EU
€20/month
- 14-Day Free Trial
- Hero Email Rules
- Category Assignment
- Status Tracking
- Smart Auto-Archiving
- Microsoft 365 Integration
- Secure by default: SSO Enabled
- Admin panel for tenant config
- Automatic user-onboarding
Frequently Asked Questions
Everything you need to know about Inbox Hero